Spot Checks
Jen Webb, RTO Assure10 July 20261 hr
Private recording for attendees
In this session
- 0-10 minWhy Spot Checks work
- 10-25 minDesigning your Spot Check set
- 25-40 minWorked examples
Jen Webb
Presenter, RTO Assure
Spot Checks are one of the simplest but most powerful quality assurance activities an RTO can undertake. This session will focus on how to implement targeted spot checks within Octossure to identify emerging issues before they become audit findings. We will cover practical examples including trainer files, assessment judgements, student records, AVETMISS data, enrolment evidence and funding compliance checks.
For: Compliance managers, quality leads, operations managers and funding/contracts staff.
Master Class recording
For Master Class attendees
Recordings are shared with the RTOs who attended. Use the email you registered with and your private link, valid for 30 days, goes to that inbox.
What you will learn
- Design a Spot Check program that targets your highest-risk areas
- Run practical checks against trainer files, assessment judgements and student records
- Use Spot Checks to catch AVETMISS, enrolment and funding issues early
- Convert findings into tracked actions inside Octossure
- Embed Spot Checks as an ongoing rhythm, not a one-off response
Agenda
5 segments, 1 hr in total.
Why Spot Checks work
0-10 minSmall, targeted checks as an early warning system
Designing your Spot Check set
10-25 minChoosing the right checks for your risk profile
Worked examples
25-40 minTrainer files, assessment judgements, student records, AVETMISS, enrolment and funding
Evidence and follow-up
40-50 minCapturing findings and tracking actions in Octossure
Q&A and next steps
50-60 minBuilding a 90-day Spot Check rhythm
Octossure features covered
- Spot Checks
- Monitoring & Reviews
- Integrity Reporting
- Reports/Status
- Continuous Improvements
Jen Webb
Presenter, RTO Assure
Jen presents the Octossure Master Class series for RTO Assure, working alongside providers to turn compliance obligations into practical operational systems. She has helped hundreds of RTOs design risk-based validation, governance and quality assurance practices that hold up under audit.